The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 14th day of August, 2018 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator & Auditor/Treasurer; Kristina Kohn, Human Resources Officer; Cris Gastner, Community and Economic Development Authority (CEDA); Marty Walsh, CEDA; Mike Bubany, David Drown & Associates; David Kiehne, Recorder; Ron Gregg, Highway Engineer; Cristal Adkins, Zoning Administrator; Brett Corson, County Attorney; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink, Republican Leader.
The Pledge of Allegiance was recited.
On motion by Bakke and seconded by Prestby, the amended agenda was unanimously approved.
On motion by Dahl and seconded by Bakke, the Board unanimously approved the following Consent Agenda:
1. August 7, 2018 County Board minutes, as presented.
On motion by Prestby and seconded by Peterson, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditor's warrants were reviewed.
Cris Gastner, CEDA, and Mike Bubany, David Drown & Associates, were present.
Discussion ensued regarding the history of the abatement. It was noted that the abatement had a limit of whichever came first; abatement of $1.2 million or 15 years.
On motion by Bakke and seconded by Dahl, the Board unanimously approved the first payment to the City of Chatfield for their 2008 tax abatement agreement in the amount of $10,140.00.
David Kiehne, Recorder, was present.
Recorder Kiehne presented the proposed 2019 Recorder Equipment, Recorder, GIS and Unallocated Recording Fee budgets.
The Citizens Input portion of the meeting was opened and closed at 9:35 a.m. as no one was present to speak.
Ron Gregg, Highway Engineer, was present.
On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2018-030: Final payment in the amount of $1,553.99 to Sorum & Sons for the 2018 Rock Contract on CSAH 23 in Holt Township
On motion by Prestby and seconded by Peterson, the Board unanimously approved authorization to seek quotes for beams for CSAH 1, SAP 023-601-029, and to allow County Engineer to purchase per low bid.
Kristina Kohn, Human Resources Officer, was present.
On motion by Dahl and seconded by Bakke, the Board unanimously approved the proposed benchmark comparison by counties for the compensation study.
Human Resources Officer Kohn summarized the proposed benchmark positions for the compensation study. Bakke reviewed the Coordinator and Administrator job descriptions. Bakke noted that he was comfortable submitting both or just Administrator job description, noting the section regarding Information Technology (IT) needs to be updated due to recent Information Systems (IS) changes.
On motion by Prestby and seconded by Bakke, the Board unanimously approved the proposed benchmark positions for the compensation study.
Cristal Adkins, Zoning Administrator, was present.
On motion by Dahl and seconded by Bakke, the Board unanimously approved the access permit for Sam Siskow to County Road 1, in Beaver Township, Section 5.
Cristal Adkins, Zoning Administrator, presented the proposed 2019 Zoning and Feedlot budgets.
Bobbie Vickerman, Coordinator & Auditor/Treasurer, was present.
Coordinator & Auditor/Treasurer Vickerman provided information about the tax forfeiture properties. Commissioner Dahl noted that Government entities have already had first chance at the properties. Vickerman will work with each Commissioner to provide a minimum bid for the properties within their districts and publish in the paper. Vickerman noted that the public auction will take place on September 11th at 1:00 p.m. as stated in the packet.
On motion by Prestby and seconded by Dahl, the following resolution was unanimously adopted:
RESOLUTION 2018-031: Tax Forfeiture Properties
There was discussion regarding fleet car maintenance and tracking. It was decided to wait a year to see how the process works for the Sheriff's office.
Brett Corson, County Attorney, was present.
County Attorney Corson presented his proposed 2019 Attorney budget.
A review of the calendar was done and the following committee reports and announcements were given:
Bakke – Southeast Minnesota Emergency Communications, no Basin Alliance meeting tomorrow, Planning Commission moved from August 23rd to September 6th; Prestby/Peterson – Solid Waste – questions regarding conveyor, should be finished at end of this week, update on permitting process; Bakke/Lentz – Department Head, Managed IT, Budget, September 25th next Activity/Wellness event; request for proposal (RFP) for 3 year audit; and Dahl – Semcac, annual cookout.
Coordinator Vickerman commended Carrie Huffman, Accounting Technician, Lead and the Auditor/Treasurer staff for all their hard work during the Primary Elections.
A concern was voiced that the City of Canton received postcards after the ballot.
On motion by Bakke and seconded by Prestby, the Chair adjourned the meeting at 10:52 a.m.