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August 7

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 7th day of August, 2018 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Lisa Dierks, Regional Director, University of MN Extension Services; Terry Schultz, Building Maintenance Supervisor; Michael Cruse, Ag Educator, University of MN Extension Services; Jeff Brand, County Surveyor; Jessica Erickson, Director of Nursing, Public Health Division of Community Services; Ron Gregg, Highway Engineer; Andrew Hatzenbihler, Resource Recovery Center Administrator; Kristina Kohn, Human Resources Officer; Thomas Kaase, Sheriff; Don Kullot, Emergency Manager/Assistant Jail Administrator; Dan Dornink, Deputy Sheriff; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink, Bluff Country Reader.

The Pledge of Allegiance was recited.

On motion by Dahl and seconded by Bakke, the agenda was unanimously approved.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the following Consent Agenda:
1. July 24, 2018 County Board minutes, as presented.
2. Payment of 3rd qtr. invoice #CSF1-120972 of $110,395.50 to Olmsted County Community Services for Dodge-Fillmore-Olmsted (DFO) Community Corrections 2018 appropriation in accordance with Joint Powers agreement.
3. Application for a fireworks permit for Schrage Displays, LLC for their own private display to be held on September 1, 2018.

On motion by Bakke and seconded by Dahl, the Board unanimously approved payment of the following Commissioners' warrants:
WARRANTS

The Auditor's warrants were reviewed.

Michael Cruse, Extension Educator, Ag Production Systems, and Lisa Dierks, Southeast Regional Director, University of MN Extension Services, presented the University of Minnesota Extension Program Agreement and their proposed 2019 Extension budget.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the three year University of Minnesota Extension Program Agreement.

Terry Schultz, Building Maintenance Supervisor, was present.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the quote from Winona Heating & Ventilating to replace the Courthouse Titus System Program.

The Citizens Input portion of the meeting was opened at 9:31 a.m. Ken Kiehne was present. He state that he lives in Harmony and purchased a 10 acre piece of property back in 2011. He owns the property and now, due to some transactions with surrounding properties, cannot sell as a building site. Ken appreciates any help he can get from the Commissioners regarding how to have this property be a buildable property. The Citizens Input portion of the meeting was closed at 9:38 a.m.

Terry Schultz, Building Maintenance Supervisor, presented his 2019 proposed budget.

Jeff Brand, County Surveyor, presented his 2019 proposed budget.

Bobbie Vickerman, Coordinator/Clerk-Auditor/Treasurer, was present.

On motion by Dahl and seconded by Prestby, the Board unanimously approved the repurchase of forfeited property, Parcel No. 06.0272.000, City of Rushford, by Larry & Janice Johnson.

On motion by Dahl and seconded by Bakke, the Board unanimously appointed Commissioners Peterson and Lentz to the Board of Canvass to convene on Friday, August 17, 2018 at 9:00 a.m.

On motion by Dahl and seconded by Prestby, the Chair closed the meeting at 9:59 a.m. pursuant to Minn. Statute 13D.05, subd.2 (b) regarding an LELS Local #85 employee discipline action. All members were present. Also present were Bobbie Vickerman, Coordinator/Clerk; Kristina Kohn, Human Resources Officer; Thomas Kaase, Sheriff; and Don Kullot, Emergency Manager/Assistant Jail Administrator.

The Chair reopened the meeting in regular session at 10:20 a.m. All members were present. Also present were Bobbie Vickerman, Coordinator/Clerk; Kristina Kohn, Human Resources Officer; Thomas Kaase, Sheriff; Don Kullot, Emergency Manager/Assistant Jail Administrator.

The Chair recessed the meeting at 10:23 a.m. and reconvened at 10:29 a.m.

Vickerman provided a summary of the closed meeting noting that there are three options for which the Board could select as follows:
1. Agree with Grievance and remove written warning from employee's record
2. As presented by Union representation, move the written warning to a verbal warning
3. Disagree with grievance and continue with written warning

On motion by Bakke and seconded by Dahl, the Board unanimously approved to disagree with the employee grievance and continue with the written warning in the employee's record.

Ron Gregg, Highway Engineer, was present.

On motion by Prestby and seconded by Dahl, the following resolution was unanimously adopted:
RESOLUTION 2018-026: Final payment in the amount of $1,137.79 to Milestone Materials for the 2018 Rock Contract on CSAH 6 in Pilot Mound Township

On motion by Peterson and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2018-027: Final payment in the amount of $752.14 to Milestone Materials for the 2018 Rock Contract on CSAH 8 in Fillmore Township

On motion by Dahl and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2018-028: Final payment in the amount of $1,014.88 to Milestone Materials for the 2018 Rock Contract on County Road 114 in Beaver & York Townships

Andrew Hatzenbihler, Resource Recovery Center Administrator, was present.

On motion by Bakke and seconded by Peterson, the Board unanimously approved a letter of support to Winona County for their MN Pollution Control Agency (MPCA) grant proposal.

Jessica Erickson, Director of Nursing, was present.

On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2018-029: Toward Zero Death grant agreement with the Minnesota Department of Public Safety for traffic safety projects during the period from October 1, 2018 through September 30, 2019

Director of Nursing Erickson summarized the Fillmore and Houston Counties' Joint Community Health Services Administrator and Finance roles, noting that due to an upcoming retirement for Houston County that she would be taking on the Administrator role and then the Finance role could be taken on by Fillmore County with time for the transition. She noted that this will be discussed at the August Joint Board of Health meeting.

Kristina Kohn, Human Resources Officer, was present

On motion by Dahl and seconded by Prestby, the Board unanimously approved the second reading as the final version of the Sexual Harassment policy.

On motion by Dahl and seconded by Bakke, the Board unanimously approved the second reading as the final version of the Harassment & Violence in the Workplace policy.

On motion by Peterson and seconded by Prestby, the Board unanimously approved the second reading as the final version of the Termination policy.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the second reading as the final version of the Leaves of Absence policy.

On motion by Prestby and seconded by Peterson, the Board unanimously approved the second reading as the final version of the Access to Not Public Data policy.

On motion by Peterson and seconded by Prestby, the Board unanimously approved the second reading as the final version of the Employee Personnel Records policy.

On motion by Peterson and seconded by Bakke, the Board unanimously approved the second reading as the final version of the Overtime and Compensatory Time policy.

On motion by Dahl and seconded by Bakke, the Board unanimously accepted the request to retire with Early Retirement Incentive Program (ERIP) for Gary Skaggs, Dispatcher, effective January 31, 2019 and thanked him for his service to Fillmore County.

On motion by Bakke and seconded by Peterson, the Board unanimously approved to hire James Hamann as replacement Shop Foreman at Local #49 step 3 effective no later than October 31, 2018 as recommended by the hiring committee.

On motion by Dahl and seconded by Bakke, the Board unanimously approved to advertise for replacement Head Mechanic.

On motion by Dahl and seconded by Bakke, the Board unanimously approved contract renewal and 2nd Amendment of Medical Examiner/Autopsy services.

On motion by Prestby and seconded by Dahl, the Board unanimously approved to advertise for 2019 and 2020 lease of County Farm land with correction to ad to state specific/correct acres.

On motion by Bakke and seconded by Peterson, the Board unanimously approved request for proposals for conference room upgrades in Courthouse and Courtroom equipment.

On motion by Bakke and seconded by Peterson, the Board unanimously approved the request for Fillmore County Economic Development Authority to submit an application for a USDA Rural Housing Preservation grant.

A review of the calendar was done and the following committee reports and announcements were given:
Dahl – none. Peterson – none. Prestby – none. Bakke – Wellness/Activities Committee, thank you to Commissioners for helping pay for picnic food. Lentz – Workforce Development.

On motion by Dahl and seconded by Peterson, the Chair adjourned the meeting at 11:16 a.m.