The Board of County Commissioners of Fillmore County, Minnesota met in special session this 3rd day of July, 2018 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk-Auditor/Treasurer; Jessica Erickson, Director of Nursing; James Johnson and Travis Gransee, Dodge-Fillmore-Olmsted (DFO) Community Corrections; Kristina Kohn, Human Resources Officer; Jeff Cooper, Systems Administrator; Scott Johnson, PC/Network Technician; Brett Corson, County Attorney; Cristal Adkins, Zoning Administrator; Mike Frauenkron, Feedlot Officer/Zoning Technician; Paula Melver, Home Care Coordinator; Kari Berg and Star Polzin, DFO Community Corrections; Bonita Underbakke; Ann Flynn; Eva Barr; Mike Jenson; Bonnie Haugen; Jenny Cruse; Bob Peterson; Jon Buggs; Pat Gemlo; Nancy Bratrud; John Goutcher; Christine Welke, Marco; Karen Reisner, Fillmore County Journal; and Gretchen Mensink, Republican Leader.
The Pledge of Allegiance was recited.
On motion by Prestby and seconded by Peterson, the Board unanimously approved to add to the agenda a discussion with possible action regarding the proposed Catalpa LLC hog facility in Fillmore County.
On motion by Bakke and seconded by Dahl, the amended agenda was unanimously approved.
On motion by Prestby and seconded by Peterson, the Board unanimously approved the following Consent Agenda:
1. June 26, 2018 County Board minutes, as presented.
2. Successful completion of probation for Kevin Olson, Social Services Manager, effective July 5, 2018 as recommended by the Review Committee.
3. Merit increase for Kevin Olson, Social Services Manager, to Merit Grade 11/Step 4 effective July 5, 2018.
On motion by Bakke and seconded by Dahl, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditor's warrants were reviewed.
Jessica Erickson, Director of Nursing, was present.
Erickson noted that she would like to apply for the ability to be a Medicare B provider for flu shots.
On motion by Dahl and seconded by Prestby, the Board unanimously approved the application to be a Medicare Part B provider.
Erickson stated that Fillmore County's transition out of homecare was complete, noting that all clients have been transferred to the providers of choice and all employees that wanted to continue in the field were employed by other organizations.
James Johnson, Correction Services Supervisor; and Travis Gransee, Director, of Dodge-Fillmore-Olmsted Community Corrections, were present.
On motion by Bakke and seconded by Prestby, the Board unanimously approved a proclamation for Pretrial, Probation and Parole Supervision week from July 15-21, 2018.
Director Gransee noted that financially it seems as if Fillmore County should be receiving a return for 2017, but will know better late Fall.
Bobbie Vickerman, Coordinator-Auditor/Treasurer, was present.
On motion by Dahl and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2018-023: Establishment of Absentee Ballot Board
Vickerman reviewed the 2017 goals and noted how the County performed for each goal.
On motion by Dahl and seconded by Prestby, the Board unanimously approved the 2017 Performance Measures.
On motion by Bakke and seconded by Dahl, the following resolution was unanimously adopted:
RESOLUTION 2018-024: Participation in Performance Measures program through the Minnesota State Auditor's Office
On motion by Prestby and seconded by Bakke, the following resolution was unanimously adopted:
RESOLUTION 2018-025: 2019 Performance Measures
Discussion ensued regarding the Complete Managed Information Technology (IT). Chair Lentz asked to continue the Information Technology discussion after Citizen's Input takes place and the added agenda item could be discussed.
The Citizens Input portion of the meeting was opened at 9:41 a.m. with the following comments:
Bonita Underbakke, Ann Flynn, Eva Barr, Mike Jenson, Bonnie Haugen, Jenny Cruse – During citizens input each citizen asked for the Board to ask the MN Pollution Control Agency (MPCA) for the full environmental impact study (EIS) for the proposed Catalpa LLC hog facility, asking that a letter be sent by email to both Charles Peterson and Mark Gernes of the Minnesota Pollution Control Agency (MPCA). Various comments were made regarding concerns for water, air and soil pollution. Concerns of land use noting that regulations need to be followed and there should be more transparency regarding the proposed facility and business plan.
The Citizen's Input portion of the meeting was closed at 9:52 a.m.
Prestby recommends that the Board send a letter requesting an EIS.
Three excellent letters were sent, one letter from Donna Rasmussen, Soil and Water Conservation District (SWCD) and two letters from Mike Frauenkron, Feedlot Officer. Commissioner Bakke discussed the process and how the County fits into it. If the Board was to request an EIS, then we would need to reference the two letters sent from Feedlot Officer Frauenkron and SWCD Administrator Rasmussen.
On motion by Prestby, and seconded by Peterson, the Fillmore County Board of Commissioners unanimously approved a motion to support the letters provided by the Fillmore County Feedlot Officer and the Fillmore SWCD Administrator and request MPCA to do an Environmental Impact Statement for the proposed Catalpa, LLC hog facility and to provide answers to the questions referenced in the letters.
The Chair recessed the meeting at 10:14 a.m. and resumed back in session at 10:23 a.m.
Kristina Kohn, Human Resources Officer, was present.
On motion by Prestby and seconded by Peterson, the Board unanimously approved the hire of Roxane Alden as replacement Property Appraiser at Grade 7/Step 1, effective July 30, 2018 as recommended by the Hiring Committee.
On motion by Dahl and seconded by Bakke, the Board unanimously approved the hire of Bailey Peterson as a Paralegal in the County Attorney's Office at Grade 6/Step 1, effective July 16, 2018 as recommended by the Hiring Committee.
The Board continued the discussion regarding how to move forward with the Information Systems Department. It was noted that the cost savings are significant. Discussion ensued regarding process and what the transition would look like. Vickerman will work with Marco and current staff to have a transition process in place.
A motion was made by Dahl and seconded by Bakke to approve the 24/7 Complete Managed IT (Option 1) contract with Marco at $11,796.00 per month for a 3 year contract, a total of $141,552 a year, with an additional one time fee to have Marco Technology do an assessment at the cost of $3,500.
On motion by Bakke and seconded by Dahl, the Board unanimously approved to amend the motion to approve the 24/7 Complete Managed IT (Option 1) contract with Marco at $11,796.00 per month for a 3 year contract, a total of $141,552 a year, with an additional one time fee to have Marco Technology do an assessment at the cost of $3,500 to add "contingent on attorney's approval."
Due to the Board's decision to move forward with Complete Managed IT, the Back Up option agenda item no longer needed to be discussed due to it being a part of the Complete Managed IT contract.
A review of the calendar was done with the following committee reports and announcements given: Dahl/Lentz – SELCO – noted that it was discussed $5,500 per year for 3 years. Peterson/Lentz – EDA meeting. Bakke – Planning Commission in July will be on the 26th; visiting with Veterans Committee for next steps – request of additional dollars noting that they are needed to move forward with the project as far as Fillmore County and surrounding counties. Donations need to be provided verbally by August 31st, but will not be allocated until 2019. Bakke/Lentz – Personnel Committee Meeting.
On motion by Bakke and seconded by Peterson, the Chair adjourned the meeting at 10:46 a.m.