The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 13th day of March, 2018 at 9:06 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were: Audrey Inglett, Office Support Specialist, Sr./Clerk, Pro-Tem; Thomas Kaase, Sheriff; Kevin Beck, Chief Deputy Sheriff; Kevin Olson, Social Services Manager; Kristina Kohn, Human Resources Officer; Ron Gregg, Highway Engineer; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink, Bluff Country Reader.
The Pledge of Allegiance was recited.
On motion by Prestby and seconded by Peterson, the agenda was unanimously approved.
On motion by Bakke and seconded by Dahl, the Board unanimously approved to remove the March 6, 2018 County Board minutes from the Consent Agenda.
On motion by Dahl and seconded by Prestby, the Board unanimously approved the following amended Consent Agenda:
1. March 6, 2018 County Board minutes.
2. Payment of 2nd qtr. invoice #CSF1-120971 of $110,395.50 to Olmsted County Community Services for Dodge-Fillmore-Olmsted (DFO) Community Corrections 2018 appropriation in accordance with Joint Powers agreement.
3. Successful completion of probation for Adam Hanson, Maintenance Specialist, effective February 23, 2018 as recommended by the County Highway Engineer.
On motion by Bakke and seconded by Prestby, the Board unanimously approved to amend the March 6, 2018 minutes as follows: "On motion by Dahl and seconded by Prestby, the Board unanimously approved to pay the Winneshiek County Landfill fine for cardboard contaminated load with a letter containing strong language that Fillmore County is not happy with the fine. Fillmore County plans to meet with Winneshiek County Solid Waste Agency."
And ... "A review of the calendar was done and the following committee reports and announcements were given: Bakke: ....... a Soil and Water Conservation District (SWCD) levy authority vote was taken and the group voted to pass onto the AMC board of directors a position in opposition to SWCD ability for levy authority."
On motion by Peterson and seconded by Bakke, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditor's warrants were reviewed.
Tom Kaase, Sheriff, was present.
On motion by Dahl and seconded by Peterson, the Board unanimously approved the bid from Shamiah's Welding in the sum of $1,825.00 for the shower modification at the Fillmore County Jail.
Kristina Kohn, Human Resources Officer, was present.
On motion by Dahl and seconded by Bakke, the Board unanimously approved the hire of Alison Tufte as replacement Merit Office Support Specialist, Sr. at Merit Grade 2/Step 1 effective March 30, 2018 as recommended by the Hiring Committee.
Human Resources Officer Kohn presented the first reading of the "Distracted Driving" policy. Change requests were made and she will bring the policy back for a second reading.
The first reading of draft changes to "Outside Employment" policy was presented. The Board would like to bring the policy back as a second reading.
On motion by Prestby and seconded by Bakke, the Board unanimously approved the request to retire from LuAnn Hoff, Office Support Specialist, Sr. with the Early Retirement Incentive Program effective May 31, 2018. The Board thanked her for her 44 years of service to Fillmore County.
Ron Gregg, Highway Engineer, was present.
On motion by Bakke and seconded by Prestby, the Board unanimously approved out-of-state travel and conference for Traffic Sign Technician to attend the Sign Conference in Fargo, North Dakota, March 19-21, 2018.
Highway Engineer Gregg brought back to the Board for discussion his request for a variance to the Out-of-State training policy to remove the $500.00 cap for mileage and lodging to allow a five (5) nights stay and use of the County vehicle for travel to attend the 2018 National Association of County Engineers Annual Conference. Per County policy, a maximum amount of $500.00 is allowed for mileage, flight and lodging expenses that are not covered by registration fees. Gregg stated that the cost will be $579.00, plus gas.
On motion by Dahl and seconded by Bakke, the Board unanimously approved a variance to the Out-of-State training policy for the recently approved Out–of- State Conference for the County Engineer.
The Citizen's Input portion of the meeting was opened and closed at 9:35 a.m. as no one was present to speak.
On motion by Bakke and seconded by Prestby, the Board unanimously approved the adoption of the Fillmore County Americans with Disabilities Act Transition Plan.
On motion by Prestby and seconded by Bakke, the Board unanimously approved the adoption of the Fillmore County Highway Department 5-year Capital Improvement plan.
A review of the calendar was done and the following committee reports and announcements were given:
Dahl – Semcac – had clean audit; another presentation for the Kasson building; financial presentation – waiting for federal/state as to what they will fund; solid footing as to what we are doing, and approved 2% salary increase for the year. Peterson/Prestby – Winneshiek County Solid Waste Agency - Commissioner Peterson, Solid Waste Administrator Hatzenbihler and County Attorney Corson attended the meeting on March 12th at the Winneshiek County Recycling Center to discuss the fine received for cardboard contaminated load and reported that Winneshiek County will not budge on the penalty and encouraged educating haulers. Prestby read a correspondence received from County Attorney Corson concerning the meeting to the Board members. Prestby – EM/Safety committee meeting - updated on hazard mitigation list, emergency signage, courthouse security, grant updates and reported that the recent active shooter training held at Christ Lutheran Church in Preston was well attended and received a lot of compliments. Bakke – Airport; and Southeast MN Water Resources Board meeting held at Eagle Bluff. Upgrades to the karst exhibit are needed. A continuation grant is being applied for regarding small community wastewater systems - will need to keep this on our radar for budget time, as there may be a request for matching funds. Sheila Craig is our area Small Community Waste Water Facilitator. Lentz – Development Achievement Center (DAC).
On motion by Prestby and seconded by Peterson, the Chair recessed the meeting at 10:12 a.m. and resumed back in session at 10:20 a.m.
On motion by Dahl and seconded by Bakke, the Chair closed the meeting at 10:20 a.m. in accordance with Minn. Statute 13D.05, subd.2 (b) regarding preliminary consideration of allegations against an employee.
Chair Lentz re-opened the regular meeting at 10:40 a.m. for a summary of the closed meeting discussion and possible action.
On motion by Prestby and seconded by Dahl, the Board unanimously approved to allow employee #1482 the opportunity to resign prior to Thursday, March 15, 2018 or to terminate employment effective that date.
On motion by Prestby and seconded by Peterson, the Chair adjourned the meeting at 10:41 a.m.