The Board of County Commissioners of Fillmore County, Minnesota met in special session this 27th day of February, 2018 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Ronald Gregg, Highway Engineer; Brent Kohn, Maintenance Superintendent; Cristal Adkins, Zoning Administrator; Brett Corson, County Attorney; Troy Sukalski, Maintenance Specialist; Jessica Erickson, Director of Nursing; Bonita Underbakke; Anne Flynn; Forrest Hayden, Lowell Meeker and Tom Starken, Chatfield Township; Karen Reisner, Fillmore County Journal; and Gretchen Mensink, Bluff Country Reader.
The Pledge of Allegiance was recited.
On motion by Dahl and seconded by Peterson, the agenda was unanimously approved.
On motion by Bakke and seconded by Prestby, the Board unanimously approved the following Consent Agenda:
1. February 13, 2018 County Board minutes, as presented.
2. Gambling permit for Lanesboro Clay Dusters for raffle with drawing on July 21, 2018.
3. Family and Medical leave for employee #1563 effective approximately March 5, 2018 for up to twelve (12) weeks in accordance with County policies.
On motion by Peterson and seconded by Bakke, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditor's warrants were reviewed.
Ronald Gregg, Highway Engineer, was present.
On motion by Bakke and seconded by Prestby, the Board unanimously approved to award the 2018 County fuel bids for the Peterson, Canton and Preston shops to Severson Oil Co. at the following bids based on estimated units and at the recommendation of the County Engineer. (Abstract of bids on file at the Highway Department)
On motion by Bakke and seconded by Peterson, the Board unanimously approved to award the 2018 County fuel bids for the Chatfield, Spring Valley and Cherry Grove shops to Hovey Oil Co. at the following bids based on estimated units and at the recommendation of the County Engineer. (Abstract of bids on file at the Highway Department)
On motion by Bakke and seconded by Dahl, the Board unanimously approved for Highway Engineer Gregg to attend the 2018 National Association of County Engineers Annual Conference in Wisconsin. It was noted by Bakke and Prestby to check the out-of-state travel policy.
On motion by Dahl and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2018-006: Canoe landing in the City of Rushford
On motion by Bakke and seconded by Dahl, the Board unanimously approved the purchase of a 2019 Mack tandem truck at $125,118 less $24,000 for trade-in, for a cost of $101,118 from the State bid contract and snow plow equipment at $103,153 from Universal Truck Equipment. The equipment will not be delivered until August, 2018. The Highway Department put last year's purchased truck outside of the building to review.
A Highway Committee report was given by Bakke and Prestby: The Highway Committee discussed 2018 projects. County 1 meeting will be March 27th at the Ambulance Garage in Spring Valley; reviewed design progress and sign projects, a few projects under review at this time, sealcoat projects are designed and ready to go out for bid; Local Road Improvement projects for Carrolton for paving the Heron Road that goes to the Old Barn and Goodview Road that goes to Eagle Bluff Learning Center are in process; Old Barn Bridge is still being reviewed by Corp of Engineers; five (5) year CIP plan will be in next Board packet; software package for locating all of the culverts in the County, and work orders and schedule maintenance. They discussed the possibility of reviewing current programs that could be used; safety plan for striping and weed spraying. Weed spraying was discussed regarding conversations that have been held with the Soil and Water Conservation district (SWCD) concerning setting up a database regarding roadside spraying due to people not wanting spray for various reasons. Bakke handed out informational sheets regarding wheelage tax and local option sales tax.
The Citizens Input portion of the meeting was opened at 9:30 a.m. Forrest Hayden, Clerk, and Lowell Meeker, Chairman, of Chatfield Township were present to speak. It was noted that their attorney had submitted a letter to the County regarding zoning. They would like the County to adopt a policy to not issue building permits in townships that have their own zoning ordinances. They noted that in the past the Zoning Administrator has not approved permits as they have been sent to the Township. Bakke explained that the Residential Ag district is within the County Zoning for which the Township does not represent. Bakke stated he has confidence in Zoning Administrator Adkins. Bakke noted he felt that we need to bring it back to the Planning Commission and make a recommendation to the Board. The Citizens Input portion of the meeting was closed at 9:55 a.m.
Jessica Erickson, Director of Nursing, was present.
There was discussion regarding the 2017 expenditures on the Public Health report. They reviewed the expenditures as they will be discussed at the Joint Board of Health meeting. A comparison of prior years was done.
A review of the calendar was done and the following committee reports and announcements were given:
Bakke – met with County Attorney and Zoning Administrator regarding Chatfield Township, Basin Alliance meeting had great presentations regarding Karst Technology and Fishing; SWCD – buffer status, have around 3-4 property owners that are not responding but overall a great response to the Buffer Law. Peterson/Prestby – Winneshiek Landfill tipping fees, spent time on researching the contract with Winneshiek County Landfill. All Commissioners are welcome to the 1:30 p.m. airport meeting.
The Chair recessed the meeting at 10:16 a.m. until the 11:00 a.m. Employee Recognition Ceremony.
The Employee Recognition and the Safety Award Ceremony was held at 11:00 a.m. with the following Commissioners present: Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were Bobbie Vickerman, Coordinator/Clerk; Terry Schultz, Building Maintenance Supervisor; Thomas Kaase, Sheriff; Ronald Gregg, Highway Engineer; Jessica Erickson, Director of Nursing, Diane Strahl, Public Health; Debra Curry, Social Services; Scott Johnson, PC/Network Technician; Dale Egge, Facilities Maintenance Worker; Brian Hoff, Property Appraiser; Carrie Huffman, Accounting Technician; Diane Olson, Fiscal Officer; Gary Morken, Maintenance Specialist; Dale Brand, Maintenance Specialist; David Kiehne, Recorder; Karla Franzen, Office Support Specialist, Sr.; Kristi Ruesink, Office Support Specialist, Sr.; Michael Chiglo, Working Foreman; Chris Larson, Custodian; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.
The following employee was recognized for his commitment to safety in the County: Chris Larson, Custodian (Building Maintenance).
The Employee Recognition ended at 11:17 a.m.
On motion by Dahl and seconded by Peterson, the Chair adjourned the meeting at 11:17 a.m.