The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 13th day of February, 2018 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Donna Rasmussen, Soil and Water Conservation District Administrator; Kristina Kohn, Human Resources Officer; Ron Gregg, Highway Engineer; Jessica Erickson, Director of Nursing; Bonita Underbakke; Anne Flynn; Karen Reisner, Fillmore County Journal; and Gretchen Mensink, Bluff Country Reader.
The Pledge of Allegiance was recited.
On motion by Prestby and seconded by Bakke, the amended agenda was unanimously approved.
On motion by Peterson and seconded by Dahl, the Board unanimously approved the following Consent Agenda:
1. February 6, 2018 County Board minutes, as presented.
2. Renewal of Consumption and Display permit for Eagle Bluff ELC for September 1, 2017 to September 1, 2018.
On motion by Prestby and seconded by Bakke, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditor's warrants were reviewed.
Donna Rasmussen, District Administrator, Fillmore County Soil and Water Conservation District, was present.
On motion by Bakke and seconded by Dahl, the Board unanimously approved the 2017 Local Water Management Grant financial report and authorized signature of same.
Kristina Kohn, Human Resources Officer, was present.
On motion by Bakke and seconded by Prestby, the Board unanimously approved the second reading as the final version of the Dress Code policy.
On motion by Prestby and seconded by Peterson, the Board unanimously approved the second reading as the final version of the Employee Performance Evaluation policy.
On motion by Bakke and seconded by Peterson, the Board unanimously approved to advertise for Requests for Proposals for a County Compensation Study with a deadline of March 16, 2018 and completion by April 1, 2019 as recommended by the Personnel Committee.
On motion by Bakke and seconded by Dahl, the Board unanimously approved to advertise for two (2) summer temporary employees in the Highway Department as recommended by the Personnel Committee.
Ron Gregg, Highway Engineer, was present.
On motion by Dahl and seconded by Peterson, the Board unanimously approved to advertise for the 2018 sealcoat projects on County State Aid Highways 9, 20, 14, 8, 38, 2 and 27.
Highway Engineer Gregg updated the Board regarding three (3) local road improvement program projects that were approved: City of Ostrander, Old Barn – Heron Road and driveway to Eagle Bluff.
Discussion ensued regarding the hand out provided by Highway Engineer Gregg regarding 2018 projects.
The Citizens Input portion of the meeting was opened and closed at 9:49 a.m. as no one was present to speak.
On motion by Bakke and seconded by Dahl, the Board unanimously approved the replacement of the Automated Logic Controls for the County Office Building from Winona Heating & Ventilating, Inc. (WHV) in the sum of $29,980.00 as recommended by the Facilities Committee.
On motion by Dahl and seconded by Bakke, the Board unanimously approved the low bid of $59,687.00 from Knutson Construction for the Public Health Department remodel based on the WIC grant as recommended by the Facilities Committee to be paid out of the Infrastructure Fund.
A review of the calendar was done and the following committee reports and announcements were given:
Dahl – SEMCAC – construction and design plans for Kasson Bus Garage and office, completing the audit, the Community Block Grants have been removed from proposed federal funding so waiting to see what final bills for funding. Prestby/Peterson – Solid Waste – Hauler Licenses are all in except for one bond, once received will bring to Board; discussed Winneshiek County Landfill grant and will be applying, a load that went to Winneshiek County was penalized and charged $160 for the load instead of the $68 due to cardboard. Solid Waste Administrator Hatzenbihler will discuss the additional charges with Winneshiek Landfill. Three overhead doors, 2/3 are not working well, third door is starting to have issues. Resource Recovery Center - the permits are outdated, working with MPCA to get proper permits. Bakke – Fillmore County Corrections Taskforce: transportation and medical care related to judicial detention center in Rochester – if we house someone there, they ask us to come and transport the inmate from the Center to St. Mary's, discussion regarding whose responsibility it is; update on the Judicial Detention Center, 13.4 average occupancy for 16 beds. Curt Petzel is retiring, March 15th will be his retirement party, he is the Director for Fillmore County – Vickerman will verify date and times. Upcoming Law Day and Sex Trafficking training; Walz meeting last week – healthcare, farm bills, concerns for bridge construction; Lot Split policy – discussed options and pulled from agenda. Bakke/Lentz – Department Head – Financial Activity reports posted on P drive as in past, currently behind. Lentz – SE Emergency Communication, Development Achievement Center (DAC) and SE MN Area Regional Trails (SMART). Bakke/Lentz/Peterson – Senate Capital Investment Committee – toured Spring Valley site and Preston site for possible Veterans home.
On motion by Bakke and seconded by Prestby, the Chair adjourned the meeting at 10:42 a.m.