The Board of County Commissioners of Fillmore County, Minnesota met in special session this 6th day of February, 2018 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Mitch Lentz, Duane Bakke, Randy Dahl, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Drew Hatzenbihler, Solid Waste Administrator; Michael Frauenkron, Feedlot Officer; Ron Gregg, Highway Engineer; Jeff Brand, Surveyor; Brett Corson, County Attorney; Marla Stanton, Assistant County Attorney; Representative Gregory Davids; Senator Jeremy Miller; Jessica Erickson, Director of Nursing; Paula Melver, Home Care Coordinator; Kevin Olson, Social Services Manager; Kristina Kohn, Human Resources Officer; Thomas Kaase, Sheriff; Kevin Beck, Chief Deputy Sheriff; John DeGeorge, Captain; David Kiehne, Recorder; Jason Marquardt, Veteran Services Officer; Cristal Adkins, Zoning Administrator; Robert Pickett; Gordy Johnson; Bonita Underbakke; Anne Flynn; Karen Reisner, Fillmore County Journal; and Gretchen Mensink, Bluff Country Reader.
The Pledge of Allegiance was recited.
On motion by Bakke and seconded by Prestby, the agenda was unanimously approved.
On motion by Bakke and seconded by Prestby, the Board unanimously removed the January 23, 2018 County Board minutes from the Consent Agenda.
On motion by Bakke and seconded by Dahl, the January 23, 2018 Board minutes should be revised as follows: "Jail Administer Fenske stated that the units are unique and they did not receive back local bids. Prestby stated that the purchase was discussed at the Law Enforcement meeting. and will be paid out of the reserves for the jail. This purchase was not in the budget for 2018." and "On motion by Bakke and seconded by Prestby, the Board unanimously approved the purchase of six (6) toilet and sink replacements at $4,750.00 each for a total of $28,500.00 from Southeast Mechanical, Inc. for jail improvements to be purchased through the Infrastructure reserved funds as recommended requested by Sheriff Kaase."
On motion by Bakke and seconded by Peterson, the Board unanimously approved the following amended Consent Agenda:
1. January 23, 2018 County Board minutes.
2. Successful completion of probation for Christopher Larson, Custodian, effective February 10, 2018 as recommended by the Building Maintenance Supervisor.
3. Successful completion of probation for Adam Hanson, Maintenance Specialist, effective February 23, 2018 as recommended by the County Engineer.
On motion by Prestby and seconded by Peterson, the Board unanimously approved to remove the B&B Olympic Bowl invoice from the Commissioners' warrants.
On motion by Dahl and seconded by Bakke, the Board unanimously approved payment of the amended Commissioners' warrants.
The Auditor's warrants were reviewed.
Drew Hatzenbihler, Solid Waste Administrator, was present.
On motion by Bakke and seconded by Prestby, the Board unanimously approved the renewal of the contract between Winona County and Fillmore County for the Operation of a Household Hazardous Waste Management Program as recommended by the Solid Waste Administrator.
On motion by Bakke and seconded by Prestby, the Board unanimously approved the purchase of a steel belt conveyor for use in the recycling center from KVA Engineering, Inc., in the sum of $75,790.00, and the following associated installation costs from Morem Electric in the sum of $9,850.00 and Quality Construction in the sum of $805.00 as recommended by the Solid Waste Administrator.
On motion by Dahl and seconded by Prestby, the Board unanimously approved the purchase of new efficient lighting for the Resource Recovery building and Recycling building from Morem Electric in the sum of $5,750.00 as recommended by the Solid Waste Administrator.
On motion by Dahl and seconded by Peterson, the Board unanimously approved the purchase of a new scale system from Titan Machinery, Load Rite Model L3180 Smart Scale System in the sum of $10,980.00 as recommended by the Solid Waste Administrator.
The Citizens Input portion of the meeting was opened and closed at 9:33 a.m. as no one was present to speak.
Michael Frauenkron, Feedlot Officer, was present.
A review of the County Feedlot Officer (CFO) Annual Report, financial statement, and annual report review follow-up letter was given by Feedlot Officer Frauenkron.
On motion by Bakke and seconded by Dahl, the Board unanimously approved the Fillmore County 2017 CFO Annual Report and authorized the signature of same.
Ron Gregg, Highway Engineer, and Jeff Brand, Surveyor, were present.
On motion by Bakke and seconded by Peterson, the Board unanimously approved the adoption of the Right of Way Plats from the reconstruction of County State Aid Highway No. 1 between the north city limits of Spring Valley and the north Countyline as recommended by the Highway Engineer.
Brett Corson, County Attorney; Marla Stanton, Assistant County Attorney; and John DeGeorge, Captain, were present.
On motion by Bakke and seconded by Dahl, the Board unanimously approved the renewal of the LexisNexis subscription for online research as recommended by the County Attorney.
An update on the High School Outreach sexting and bullying presentations at area schools was given my Assistant County Attorney Marla Stanton and Captain John DeGeorge. They have done presentations to Rushford/Peterson, Kingsland and Mabel-Canton schools. They would like to and are trying to get to the rest of the schools by the end of the year. They give presentations to the students and the parents/community, in hopes to inform them prior to them coming before the court system. They want to educate and make people responsible and keep them safe.
On motion by Dahl and seconded by Prestby, the Board unanimously approved payment of the SHI International Corp invoice in the amount of $41,039.00 for renewal of November 1, 2017 through October 31, 2018 Assurances.
The Chair recessed the meeting at 9:55 a.m. and resumed back in session at 10:04 a.m.
Representative Gregory Davids and Senator Jeremy Miller were present.
Fillmore County provided a legislative priorities summary to the legislators. Senator Miller noted that 2017 was a successful year and some priorities were fulfilled last year noting that they appreciate the opportunity to come before the Board and do take the priorities seriously.
Representative Davids thanked the Commissioners for their hard work all year long.
The Chair recessed the meeting at 11:22 a.m. and resumed back in session at 11:30 a.m.
Jessica Erickson, Director of Nursing, was present.
The Director of Nursing gave an annual review of the waiver and homecare services due to concerns regarding the number of clients and visits estimated for 2018. A homecare feasibility group could review the program and the moving parts to come to a determination. Dahl asked if new clients should be moved to other service providers. Prestby noted that the government is here to serve the elderly and the children.
On motion by Dahl and seconded by Lentz, the Board unanimously approved to discuss the future of the Home Health program at the Community Services Committee.
On motion by Bakke and seconded by Dahl, the Board unanimously approved the request for one staff member to attend the 2018 Minnesota Early Detection & Intervention/Birth Defects Annual meeting March 29th- March 30th, 2018. This meeting was not in the budget but with increased revenue it could come out of Training dollars.
A motion was made by Bakke and seconded by Dahl to approve the reimbursement to Sara Peterson for three months of 2017 mileage. The Chair called for a vote. Commissioners voting "aye": Dahl, Bakke and Lentz. Commissioners voting "nay": Peterson and Prestby. The motion prevailed.
Kristina Kohn, Human Resources Officer, was present.
On motion by Prestby and seconded by Peterson, the Board unanimously accepted the resignation of Steven Schmiedeberg, Intermittent Deputy, effective January 26, 2018.
The first reading of proposed updates to the Dress Code policy was done with no questions.
The first reading of proposed updates to the Employee Performance Evaluation policy was done with no changes.
Bobbie Vickerman, Coordinator - Auditor/Treasurer, was present.
Coordinator - Auditor/Treasurer Vickerman provided an update regarding the Courthouse Security project and timeline.
Discussion was held with possible action for structure and position changes within the Auditor/Treasurer office operations.
Discussion was held regarding the Legislative Conference and Policy Committee attendance. It was reviewed that Commissioner Bakke, Coordinator-Auditor/Treasurer Vickerman and Social Services Manager Olson will be at the full conference and Highway Engineer Gregg attending March 1st for committee meeting.
A review of the calendar was done and the following committee reports and announcements were given:
Dahl/Peterson – Facilities: Discussed the road that needs repair/replacement for Solid Waste and Preston Shop, discussed the area in front of the County Office Building, outlying shops for Highway - Dahl requested a Board road trip to see the shops and what needs to be repaired and/or replaced, discussed cubicles in Highway are cold, jail showers and air handlers, replacement ALC controls for the County Office Building, roof repairs on the Courthouse, and Public Health WIC remodel bid from Weis Builders, waiting for bid from Knutson; Peterson – Bluff Country Housing Redevelopment Authority annual meeting; Hiawatha Valley Resource Conservation and Development; Bakke – Root River One Watershed/ One Plan Policy – discussed funding and budget for the year, more funds for Root River than originally thought, five projects coming up - South Fork in Mabel and Rush Creek in Rushford are two of the projects.
On motion by Bakke and seconded by Prestby, the Chair adjourned the meeting at 12:45 p.m.