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November 28

Minutes


The Board of County Commissioners of Fillmore County, Minnesota met in special session this 28th day of November, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.

The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Mike Tenney, Department of Natural Resources (DNR); Bob McGillivray, the Trust for Public Land; Marty Walsh, Community and Economic Development Associates (CEDA); Cynthia Blagsvedt, Assessor; Bob Coe, Board President, Brian Krenz, Director, Eric Leitzen, Secretary, Historic Bluff Country; Brett Larson; Kristina Kohn, Human Resources Officer; Brett Corson, County Attorney; David Kiehne, County Recorder; Jeffrey Brand, Surveyor; Jessica Erickson, Director of Nursing, Brenda Pohlman, Health Educator, and Kevin Olson, Social Services Manager, Community Services; Cristal Adkins, Zoning Administrator; Ronald Gregg, Highway Engineer; Kevin Beck, Chief Deputy Sheriff; Bonita Underbakke; Karen Reisner, Fillmore County Journal,
and Gretchen Mensink-Lovejoy, Republican Leader.

The Pledge of Allegiance was recited.

On motion by Lentz and seconded by Prestby, the Board unanimously approved the amended agenda.

On motion by Prestby and seconded by Lentz, the Board unanimously approved the following Consent Agenda:
1. November 14, 2017 minutes, as presented.
2. Successful completion of probation for Alexis Hall, Social Worker, effective November 18, 2017 as recommended by the Director of Nursing.
3. Merit increase for Kelli Dornink, Social Worker, to Merit Grade 7/ Step 2 effective November 13, 2017 as recommended by the Social Services Manager.
4. Merit increase for Kim McCabe, Eligibility Worker, to Merit Grade 5/Step 5 effective December 2, 2107 as recommended by the Social Services Manager.
5. Merit increase for Denise Zwart, Eligibility Worker, to Merit Grade 5/ Step 5 effective December 24, 2017 as recommended by the Social Services Manager.

On motion by and seconded by Bakke and seconded by Lentz, the Board unanimously approved payment of the following Commissioner warrants:
WARRANTS

The Auditor's warrants were reviewed.

Mike Tenney, DNR; and Bob McGillivray, the Trust for Public Land, and Brett Larson were present.

Mike Tenney presented to the Board the purchase request for a second time regarding the Ione Larson farm. Mr. Tenney noted that he had met with both townships involved as requested by Commissioner Peterson. Discussion ensued regarding the reasons that the Commissioners still have concerns with the request. It was noted that these requests have been approved before; however, it was noted that there was a significant amount of tillable land in this proposal compared to the ones approved in the past. It was mentioned that in most cases they can move forward and just notify the Board of the transaction; however, the question was asked regarding why approval from the County Board was necessary for this purchase. A response was given that the funding source requires the approval.

A motion was made by Peterson to adopt a resolution to allow the DNR to purchase the Ione Larson farm in Norway and Preble Townships and add this land to the Choice Wildlife Management Area. There was no second to the motion. The motion failed.

Marty Walsh, Community and Economic Development Associates (CEDA), was present.

On motion by Lentz and seconded by Bakke, the Board unanimously approved the 2018 Community and Economic Development Association (CEDA) contract at the same dollar amount as 2017. Commissioners discussed and requested the Economic Development Authority (EDA) to look toward a county-wide model for
EDA that works with all of the cities and existing EDAs.

The Citizen's Input portion of the meeting was opened and closed at 9:35 a.m. as no one was present to speak.

Cynthia Blagsvedt, Assessor, was present.

Assessor Blagsvedt gave a review of the 2017 property tax law.

Kristina Kohn, Human Resources Officer, was present.

On motion by Bakke and seconded by Lentz, the Board unanimously accepted the resignation from Samantha Drogemuller, Home Health Aide, effective November 27, 2017 and thanked her for her service to Fillmore County.

A review was done of the first reading of draft changes to the Paid Time Off (PTO) policy. Comments were made by County Attorney Corson and Highway Engineer Gregg. This policy will be brought back to the Board as a first reading. It was noted that this policy will be brought back for the third time.

A review was done of the first reading of draft changes to the Discipline policy. It had been reviewed by the Department Heads and changes were suggested. This policy will be brought back to the Board as a second reading. It was noted that this policy has now been brought back to the Board for the fourth time.

The Chair recessed the meeting at 10:27 a.m. and resumed back in session at 10:34 a.m.

Bob Coe, Board President, Brian Krenz, Director, and Eric Leitzen, Secretary, Historic Bluff Country, were present.

They discussed the changes that have occurred within the Historic Bluff Country organization. They will be seeking out funding from the different communities. The website is being updated and flyers distributed for the new year. A review was given of the Historic Bluff Country budget which includes requests that they will be bringing forward to the County at a later date.

Jessica Erickson, Director of Nursing, Brenda Pohlman, Public Health Educator, and Kevin Olson, Social Services Manager, of Community Services, were present.

An update was given by Brenda Pohlman, Public Health Educator, on the State Health Improvement Partnership (SHIP) Grant.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the Purchase of Service Agreement between Fillmore County and Workforce Development, Inc. as recommended by the Social Services Manager.

Ronald Gregg, Highway Engineer, was present.

On motion by Bakke and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2017-057: Sponsorship to Carrolton Township for application of Local Road Improvement Program funds to pave Goodview Drive into Eagle Bluff Environmental Learning Center

On motion by Bakke and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2017-058: Sponsorship to Carrolton Township for application of Local Road Improvement Program funds to pave Heron Road into the Old Barn Resort

A Highway Committee meeting update was given. Project updates for 2017 were given and the processes for 2018 projects were reviewed. The Canton Shop hoop building will be fixed through insurance reimbursement; the roof project is complete at the Preston Shop; on the 13th and 14th of December the gas tanks will not be operable due to the software being replaced, Vickerman will notify Department Heads; five year highway plan reviewed; road tour will be on December 19th after the Board meeting and a preliminary map was provided, weed inspector discussion.

Cristal Adkins, Zoning Administrator, was present.

On motion by Bakke and seconded by Lentz, the Board unanimously approved an access permit for Gary and Joyce Hellickson to expand an existing field driveway, Section 15, Carimona Township, as recommended by the Highway Engineer and Zoning Administrator.

On motion by Bakke and seconded by Lentz, the Board unanimously approved an access permit for Edward and Cheryl Brekke to relocate an existing driveway access to access their property for a new building site, Section 18, Carrolton Township, as recommended by the Highway Engineer and Zoning Administrator.

On motion by Bakke and seconded by Lentz, the Board unanimously approved an access permit for Gerald and Elaine Hellickson to relocate an existing field driveway access, Section 22, Carimona Township, as recommended by the Highway Engineer and Zoning Administrator.

On motion by Prestby and seconded by Lentz, the Board unanimously approved an access permit for Paul and Louanne Hamann to expand an existing driveway access for a new building site, Section 13, Fountain Township, as recommended by the Highway Engineer and Zoning Administrator.

Kevin Beck, Chief Deputy Sheriff, was present.

On motion by Prestby and seconded by Peterson, the following resolution was unanimously adopted:
RESOLUTION 2017-059: Minnesota 2017 State Homeland Security Program Grant (SHSP) for radios for local fire departments

On motion by Bakke and seconded by Lentz, the Board unanimously approved the second reading with draft changes to the Reimbursement policy.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the allocation of the Minnesota Counties Intergovernmental Trust (MCIT) dividends to be used to cover safety training participation and the balance to be used for Courthouse Security with Vickerman creating specific accounts for Courthouse Security.

A review of the calendar was done and the following committee reports and announcements were given: Prestby and Lentz – Technology updated account balances; Surface Pro for Feedlot and Attorney's Office; server updates; electronic document management software; switch replacement update; courthouse security update; Prestby – Zumbro Valley – strategic planning; Bakke and Lentz – Courthouse Security walk through; Bakke – Association of Minnesota Counties (AMC); Soil & Water Conservation workgroup – recommend a neutral position regarding Soil and Water Conservation District (SWCD) levying authority; Historical Society – need a member from District 2; and Airport Committee – begin meeting for Airport updates process; and Lentz/Dahl – Department Head reviewed Discipline policy.

On motion by Lentz and seconded by Peterson, the Chair adjourned the meeting at 11:51 a.m.