The Board of County Commissioners of Fillmore County, Minnesota met in special session this 7th day of November, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Kristina Kohn, Human Resources Officer; Kevin Beck, Chief Deputy Sheriff; Donald Kullot, Emergency Manager; David Kiehne, Recorder; Carrie Huffman, Auditor/Treasurer; Brent Kohn, Maintenance Superintendent; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican Leader.
The Pledge of Allegiance was recited.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the amended agenda.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the following Consent Agenda:
1. October 24, 2017 minutes, as presented.
2. Family and Medical Leave for employee #1555 effective November 6, 2017 for up to twelve (12) weeks in accordance with County policies.
3. Payment of 4th quarter Community and Economic Development Associates (CEDA) invoice of $6,422.00 for economic development staffing services.
On motion by Prestby and seconded by Peterson, the Board unanimously approved payment of the following Commissioner warrants:
The Auditor's warrants were reviewed.
Kevin Beck, Chief Deputy Sheriff, and Donald Kullot, Emergency Manager, were present.
On motion by Bakke and seconded by Peterson, the following resolution was unanimously adopted:
RESOLUTION 2017- 052: Fillmore County All-Hazard Mitigation Plan
Due to questions from the Law Enforcement Committee, Chief Deputy Beck would like to bring back the request to purchase three vehicles to the next Board Meeting.
The following Law Enforcement Committee report was given by Commissioners Prestby and Lentz: Painted and replaced some equipment in the Jail, removed cupboards in the kitchen, have had two (2) months of food service through B&B Olympic Bowl, state inmates are coming back, eyewash station was removed and working to update all items required in the last state jail review.
The Citizens input portion of the meeting was opened and closed at 9:44 a.m. as no one was present to speak.
Carrie Huffman, Auditor/Treasurer, was present.
On motion by Bakke and seconded by Lentz, the Board unanimously approved Fillmore County's application for funding from the Voting Equipment grant.
On motion by Prestby and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2017- 053: Application for funding from the Voting Equipment Grant
Kristina Kohn, Human Resources Officer, was present.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the second reading as the final version of the Fleet Vehicles Policy.
The first reading of draft changes to the Discipline Policy was reviewed. Various changes were discussed regarding implementing federal laws and state statutes where necessary and providing more details for different sections. It was noted that the Department Head/Leadership Committee would be reviewing and making suggestions and then the policy would come back to the Board.
The Chair recessed the meeting at 10:31 a.m. and resumed back in session at 10:38 a.m.
Michael Frauenkron, Feedlot Officer, was present.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the 2018-2019 MN Pollution Control Agency (MPCA) County Feedlot Program Delegation Agreement Work Plan.
Brent Kohn, Maintenance Supervisor, was present.
On motion by Prestby and seconded by Peterson, the Board unanimously approved the low bid from Spring Valley Overhead Door in the sum of $2,692.00 to replace one of the two garage doors at the Chatfield Highway Shop as recommended by the Highway Engineer.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the quote of $6,434.00 from SHI for True Up Year 2 for QTY 2 SQL Server Std Core licenses. Lentz noted that this is an area where we can reduce the number of licenses.
A review of the calendar was done and the following committee reports and announcements were given: Prestby – Emergency Management and Law Enforcement Committee; Bakke – verified with Commissioners to ensure they had the working documents needed for next meeting regarding Highway discussions, District 9 meeting review, discussed the legislative priorities chosen for the District; and Lentz – Law Enforcement Committee and Development Achievement Center (DAC) – restructuring and job approvals.
On motion by Lentz and seconded by Peterson, the Chair adjourned the meeting at 11:09 a.m.