The Board of County Commissioners of Fillmore County, Minnesota met in special session this 1st day of August, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Thomas Kaase, Sheriff; Ronald Gregg, Highway Engineer; Cristal Adkins, Zoning Administrator; Brett Corson, County Attorney; Kristina Kohn, Human Resources Officer; David Kiehne, Recorder; Terry Schultz, Building Maintenance Supervisor; Jessica Erickson, Director of Nursing, Public Health Division, Community Services; Darrell Schmitt, Engineering Technician Supervisor; Aaron Marschall, Highway Intern; Ronda Allis, Planning Director, Minnesota Department of Transportation; Tracy Schnell, Planner, Minnesota Department of Transportation; Jerome Illg, Harmony City Administrator; Michele Peterson, Lanesboro City Administrator; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican Leader.
The Pledge of Allegiance was recited.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the amended agenda.
On motion by Prestby and seconded by Lentz, the Board unanimously approved the following Consent Agenda:
1. July 25, 2017 County Board minutes, as presented.
On motion by Peterson and seconded by Bakke, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditors warrants were reviewed.
Thomas Kaase, Sheriff, was present.
The Sheriff noted that the Courthouse Security Committee had met and went through options for the use of the courthouse security grant dollars and specific equipment that would be needed. He noted that the committee would be meeting today but wanted to ask the Board to authorize a Request for Proposals for courthouse security equipment so the committee could keep moving forward. He noted that the committee would work on the language of the request.
On motion by Bakke and seconded by Peterson, the Board unanimously approved to advertise for Request for Proposals for courthouse security equipment as recommended by the Courthouse Security Committee.
Ronda Allis, Planning Director, and Tracy Schell, Planner, of Minnesota Department of Transportation (MnDOT) were present.
The MN District 6 2018-2027 draft 10 year work plan was presented to the Board. It was noted that they are seeking feedback and will continue to work with the communities through the process.
The Citizen's Input portion of the meeting was opened and closed at 9:50 a.m. as no one was present to speak.
Brett Corson, County Attorney, was present.
Attorney Corson explained that the County was served a Summons from Nationstar Mortgage LLC for the property of Glenn Winslow, concerning foreclosure. Corson noted at this time there was no action needed but wanted to keep the Board informed.
Attorney Corson reviewed his proposed 2018 budget.
Cristal Adkins, Zoning Administrator, was present.
On motion by Bakke and seconded by Prestby, the Board unanimously approved an access permit for Terry and Ellen Schwartz, County Road 11, Section 15, Fountain Township to expand an existing driveway access to improve accessibility to their dairy facility as recommended by the Zoning Administrator and Highway Engineer.
On motion by Bakke and seconded by Peterson, the Board unanimously approved an access permit for Darin and Betty Johnson, County Road 11, Section 18, Pilot Mound Township to expand an existing driveway access to their property for a new building site as recommended by the Zoning Administrator and Highway Engineer.
Jessica Erickson, Director of Nursing, Community Services, Public Health Division, was present.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the Women, Infants and Children (WIC) remodel grant and authorized the Chair to sign the documents.
Kristina Kohn, Human Resources Officer, was present.
The first reading of the proposed updates to Insurance and Other Benefits policy was done.
On motion by Prestby and seconded by Lentz, the Board unanimously approved the second reading and final draft of the Pre-Employment Medical Examinations policy.
On motion by Prestby and seconded by Bakke, the Board unanimously approved the hire of Charles Warner as replacement Property Appraiser at Grade 7/Step 1 effective Friday, August 18, 2017 as recommended by the Hiring Committee.
David Kiehne, Recorder, presented his proposed 2018 County Recorder, County Recorder Equipment, Geographic Information Systems (GIS) and Un-allocated Recording budgets.
The Chair recessed the Board meeting at 10:43 a.m. and resumed back in session at 10:51 a.m.
Terry Schultz, Building Maintenance Supervisor, presented his proposed 2018 Maintenance and Infrastructure budgets. Schultz noted that the capital projects included in the Infrastructure budget would be improvements for the County Office Building such as new shingles, an upgrade to HVAC Automated Logic controls and parking lot/road improvements. He also noted that overall back-up electricity options for the County and structural building changes for security upgrades were also included.
A review of the calendar was done and the following committee reports and announcements were given:
Bakke: Local Government Round Table – buffer initiative, funding through the Clean Water dollars, Governor's 25 by 25 water quality goal; Lentz and Bakke: Courthouse Security; Lentz: Developmental Achievement Center (DAC) resignation of Director - still working on replacement; and Vickerman attended Pitch the Commissioner for the MN Department of Health and brought up unfunded mandates or the decrease in funding for fully funded mandates. Bakke noted that he and Prestby received data from Dodge-Fillmore-Olmsted (DFO) that our percent of projected shared expenses will decrease for 2018.
On motion by Lentz and seconded by Peterson, the Chair adjourned the meeting at 11:24 a.m.