The Board of County Commissioners of Fillmore County, Minnesota met in special session this 23rd day of May, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Randy Dahl, Mitch Lenz, Duane Bakke, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Kristina Kohn, Human Resources Officer; William Hanson, William Hanson Waste Removal & Recycling; Dennis Thorson and Mike Jaszewski, Strongwell, Chatfield; Jim Edgar, Department of Natural Resources (DNR); Bob Stalberger, Agent-Land Specialist, Whitetail Properties; Brett Corson, County Attorney; Ronald Gregg, Highway Engineer; Pamela Schroeder, Airport/Highway Business Manager; Wendy Ebner, Social Services Supervisor; Jessica Erickson, Director of Nursing; Jason Marquardt, Veteran Services Officer; David Kiehne, Recorder; Cindy Blagsvedt, Assessor; Cristal Adkins, Zoning Administrator; Bonita Underbakke; Rodney Hebrink; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.
The Pledge of Allegiance was recited.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the amended agenda.
On motion by Peterson and seconded by Prestby, the Board unanimously approved the following Consent Agenda:
1. May 9, 2017 County Board minutes, as presented.
2. Overnight stays for County Assessor to attend MN Counties Computer Cooperative (MCCC) Conference in Alexandria.
3. Application for fireworks for Eagle Cliff Campground on July 1, 2017.
4. Intermittent Family and Medical Leave for employee #1177 effective May 15, 2017 for up to twelve (12) weeks' worth of time in accordance with County policies.
On motion by Prestby and seconded by Bakke, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditor's warrants were reviewed.
William Hanson, William Hanson Waste Removal & Recycling; Dennis Thorson and Mike Jaszewski of Strongwell, Chatfield; and Brett Corson, County Attorney, were present.
Discussion ensued regarding the letters, the miscommunication, and the substance that is being dumped at the Resource Recovery Center. Jaszewski stated that Strongwell is willing to implement a bagging and boxing system for the waste if there is an agreement with the County and Winneshiek County Landfill to accept the end waste product. The company felt they would need up to 120 days to implement the process. They are asking for verification that the processed final waste product will be accepted by the Fillmore County Resource Recovery Center and once the County receives a formal answer from Winneshiek County Landfill, then a letter could be sent that gives up to 120 days for Strongwell to implement the new process.
On motion by Prestby and seconded by Peterson, the Board unanimously approved to allow William Hanson Waste Removal & Recycling to dump Strongwell waste at the Fillmore County Resource Recovery Center for up to 120 days until a new process can be implemented to bag and box their waste, as long as Winneshiek County Landfill approves to continue to accept the waste and will allow the waste to be dumped by the proposed new process.
William Hanson continued to make statements regarding concerns with staff, cleanliness of the building and surrounding grounds and overall operations of the Fillmore County Resource Recovery Center. Commissioners noted that they had been receiving complaints on slamming doors from trucks and the overall professionalism of Mr. Hanson's company as well. The Commissioners also reviewed videos provided that showed the dust created by the waste dumps at the Recovery Center. Chair Dahl noted that the discussion has been held, a motion put in place regarding the waste, and the issues will be addressed.
The Citizens Input portion of the meeting was opened at 10:04 a.m. Rodney Hebrink presented concerns about his grandson's treatment in the jail and the follow through for a possible crime.
The Citizens Input was closed at 10:27 a.m.
Brett Corson, County Attorney, was present.
Attorney Corson gave an update on the clandestine lab cleanup. He filed paperwork that the lab has been mitigated and cleaned up. Mr. Alan Dahl, the owner of the property, came in and paid the fee in full. The shed was removed properly. It was noted that any further restitution from those convicted would be sent directly to the property owner from the Courts.
On motion by Bakke and seconded by Lentz, the Board unanimously approved to pay the invoice from Deborah A. Grebin, Registered Professional Reporter, Court Reporter, in the amount of $1,535.00 for transcripts concerning County of Fillmore vs. Ammon J. Swartzentruber and Sarah J. Swartzentruber.
Jim Edgar, Department of Natural Resources, was present.
Mr. Edgar reviewed the acquisition of land in Carrolton Township to be gifted to the MN Dept. of Natural Resources and asked to allow an exemption as allowed under MN Statutes 89.022, Subd. 2. The type of cropland requires County Board approval.
On motion by Bakke and seconded by Prestby, the Board unanimously approved to allow an exemption as allowed under MN Statutes 89.022, Subd. 2. and to allow signature of the same.
The Chair recessed the meeting at 10:39 a.m. and resumed back in session at 10:46 a.m.
Ronald Gregg, Highway Engineer, and Pamela Schroeder, Highway/Airport Office Manager, were present.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the request to advertise for the crack repair and seal coat project of Runway 11/29, Taxiway A, and the apron at the Fillmore County Airport as recommended by the Highway Engineer.
On motion by Prestby and seconded by Bakke, the Board unanimously approved the Fillmore County Airport 2017-2019 Disadvantaged Business Enterprise (DBE) Program Update as recommended by the Highway Engineer.
On motion by Bakke and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2017-018: Grant application for enhancement of the Fillmore County Airport in Fountain Township
A review of the Highway Committee meeting was given: Reviewed ongoing projects.
Wendy Ebner, Social Services Supervisor, and Jessica Erickson, Director of Nursing, Community Services Division, were present.
On motion by Bakke and seconded by Lentz, the Board unanimously approved $200.00 per week for on-call pay for 24/7 child protection coverage.
A review of the County Public Health 2016 Annual Report was given.
David Kiehne, Recorder, and Cynthia Blagsvedt, Assessor, were present.
Discussion was held concerning changing the access to the Fillmore County GIS website to a free access. Bakke noted that even if we go to zero cost, it is still the Recorder's Office's duty to answer questions from customers.
On motion by Bakke and seconded by Lentz, the Board unanimously approved to change the access to the Fillmore County GIS website to a free access as recommended by the Recorder.
On motion by Prestby and seconded by Peterson, the Board unanimously approved to purchase three Surface Pro Systems from CDW-G at $2,477.63 each for a total of $7,432.89 for the Assessor's office with Recorder's Tech Funds and Unallocated Funds as recommended by the Technology/Land Records/GIS Committee.
Kristina Kohn, Human Resources Officer, was present.
A motion was made by Bakke and seconded by Prestby to approve the advertisement for a Solid Waste Administrator for the Resource Recovery Center at Grade 11. The Chair called for a vote: Commissioners voting "aye": Bakke, Prestby, Dahl and Peterson. Commissioners voting "nay": Lentz. The motion prevailed.
On motion by Bakke and seconded by Prestby, the Board unanimously approved the hire of Heidi Jones, as Finance Officer in the Auditor/Treasurer's Office at Grade 9/Step 2 with credit of four (4) months toward the twelve months of probation due to her service as a temporary employee as recommended by the Hiring Committee.
Bakke noted that he had thought that the Veteran Services Officer was interviewed by the entire Board, but whether or not that occurred, he wants to determine if the Social Services Manager should be considered a Department Head and how the overall structure could be changed within Community Services. Vickerman noted that she did feel that the leads are truly department heads and that the position could be interviewed by the entire board. It was determined that the entire Board will interview the Social Services Manager candidates on June 6, 2017.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the letter of support for the City of Chatfield for Special Recreational Feature Regional Park Designation from the Greater Minnesota Regional Parks and Trails Commission. The Board asked that the letter of support show that they do not support eminent domain or condemnation.
Discussion was held concerning dates for the July Commissioners' Board meetings. By consensus, it was decided that meetings will be held on July 11th and 25th and on July 18th, if needed.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the quote from Spring Valley Overhead in the amount of $1,050 for a replacement Resource Recycling Center garage door.
On motion by Prestby and seconded by Peterson, the Board unanimously approved the renewal of the Winneshiek County Sanitary Landfill hauler permit agreement for the period beginning July 1, 2017 and continuing through June 30, 2018 and authorized signature of same.
The discussion on the hours of operation at the Resource Recovery Center will be discussed when a new Solid Waste Administrator is hired.
Discussion was held on the Purchase Policy. The amount of $2,500 was suggested by Bakke. Commissioners Prestby and Peterson both agreed. It was also requested to change the wording to "at least two quotes" rather than "2 or 3."
A review of the calendar was done and the following committee reports and announcements were given:
Bakke: Historical Society, Dodge-Fillmore-Olmsted Task Force, Association of MN Counties (AMC) Past Presidents Collaboration; Prestby: Zumbro Valley Health – hiring new Chief Financial Officer (CFO), Technology, Solid Waste and Highway; Lentz: Workforce Development, Southeast MN Area Regional Trails (SMART), State Community Health Services Advisory Committee (SCHSAC), and Technology/Land Records/GIS; Peterson: Winneshiek County; and Dahl: Nothing
On motion by Prestby and seconded by Peterson, the Chair adjourned the meeting at 12:10 p.m.