The Board of County Commissioners of Fillmore County, Minnesota met in special session this 28th day of February, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Gary Peterson and Marc Prestby. Also present were: Bobbie Vickerman, Coordinator/Clerk; Ronald Gregg, Highway Engineer; Brent Kohn, Highway Maintenance Supervisor; Jessica Erickson, Director of Nursing, Community Services; Brett Corson, County Attorney; Kristina Kohn, Human Resources Officer; Donna Rasmussen, Soil & Water Conservation District Administrator; Jim Edgar, DNR Forestry; Josh Thompson; Lee Novotny; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.
The Pledge of Allegiance was recited.
On motion by Lentz and seconded by Bakke, the Board unanimously approved the amended agenda.
On motion by Peterson and seconded by Bakke, the Board unanimously approved the following Consent Agenda:
1. February 14, 2017 County Board minutes, as presented.
On motion by Prestby and seconded by Lentz, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditors warrants were reviewed.
Jessica Erickson, Director of Nursing, Public Health Division of Community Services, was present.
A review of the expenditure sheet was presented noting that approval would be given at the Fillmore-Houston Joint Board of Health meeting scheduled later today.
Jim Edgar, Department of Natural Resources (DNR) Forestry, was available for any questions regarding information on the DNR purchase of land. Discussion ensued regarding policy with payment in lieu of taxes (PILT) dollars and the DNR. It was noted that this type of transaction was a courtesy to allow the County Board to ask any questions.
Kristina Kohn, Human Resources Officer, was present.
On motion by Bakke and seconded by Prestby, the Board unanimously approved the hire of Krista Johnson as Home Health Aide at Grade 2/Step 1, effective Wednesday, March 15, 2017, as recommended by the Hiring Committee.
Ronald Gregg, Highway Engineer, was present.
On motion by Bakke and seconded by Lentz, the following revised resolution was unanimously adopted:
RESOLUTION 2017-007: Final payment of $1,476.75 to A & H Company, Inc. for SP 23-070-002, Chevron placement project
On motion by Prestby and seconded by Lentz, the Board unanimously approved to award the 2017 County fuel needs to the only bidder, Hovey Oil Company, at the following bids based on estimated units and at the recommendation of the County Engineer. (Abstract of bids on file at the Highway Department)
ABSTRACT OF BIDS
On motion by Bakke and seconded by Peterson, the Board unanimously approved the purchase of a replacement tractor backhoe from Titan Machinery of LaCrosse, WI for a 2017 Case 590SM Backhoe in the sum of $71,105, which includes the trade-in value of the 2007 Case 590SM of $29,500 as recommended by the Highway Engineer.
Highway Committee Report – Discussed ongoing projects that are in the design process and backhoe quotes. Fillmore County was awarded $500,000 additional dollars for the County 1 project. This allows $500,000 additional State Aid dollars to be used for County State Aid Highway (CSAH) projects. Reviewed bridge priority replacement list, will be brought before the Board at a future meeting.
The Citizens Input portion of the meeting was opened and closed at 9:33 a.m. as no one was present to speak.
On motion by Peterson and seconded by Lentz, the Board unanimously approved the annual maintenance invoice for firewall appliances with The Barrier Group in the amount of $6,875, as recommended by the Technology/Land Records/GIS committee.
On motion by Prestby and seconded by Lentz, the Board unanimously approved the SHI International Corp invoice for renewal of 11/1/2016 through 10/21/2017 Assurances in the amount of $41,039, as recommended by the Technology/Land Records/GIS committee.
Donna Rasmussen, Soil and Water Conservation District Administrator, was present.
Board consensus was given to the Soil and Water Conservation District to do a display in the courthouse in honor of their 75th year anniversary.
Cristal Adkins, Zoning Administrator, was present.
On motion by Bakke and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2017-008: Rezoning of parcel 25.0030.00 from Agricultural to Residential Agricultural for Terence Yust
On motion by Bakke and seconded by Prestby, the following resolution was unanimously adopted:
RESOLUTION 2017-009: Rezoning of parcel 25.0019.000 from Agricultural to Residential Agricultural for Lee Novotny
On motion by Prestby and seconded by Bakke, the Board unanimously approved a letter of support for Green Lea Senior Living Nursing Home in Mabel to de-license ten beds.
Discussion was held regarding who is on the Benefits and Personnel committees, noting that the Personnel Committee negotiates the union contracts and benefits are a vital part of those negotiations. Prestby noted that he has been on the Benefits Committee and has a long history and knowledge of benefits provided by the County.
A motion was made by Bakke and seconded by Peterson to have the same Commissioners, Chair and Vice Chair, on the Personnel Committee and the Benefits Committee. The Chair called for a vote. Commissioners voting "aye": Bakke, Lentz, Dahl and Peterson. Commissioner voting "nay": Prestby. The motion prevailed.
A review of the calendar was done and the following committee reports and announcements were given: Facilities – Peterson and Dahl: Discussed the damage to the County Office Building from a vehicle hitting it, repairs to highway outlying shops, discussion regarding upcoming bids for Social Services/Public Health changes and Jail needs for maintenance. Bakke – Basin Alliance – discussion on nitrogen management; AMC Legislative Conference – Bakke noted that he, Vickerman, Huffman, Gregg and Lentz attended – many bills going through the legislature that could affect Fillmore County, and reviewed the policy committee meetings that took place. Bakke noted that he will not be able to attend the Dodge-Fillmore-Olmsted Joint Powers Board and Peterson will be taking his place. Bakke asked if an update could be given regarding the savings that the nursing service has given the jail for the full year. Discussion ensued regarding what Commissioners should be requesting for reimbursement for cell phones, will be an agenda item for a future meeting. Lentz and Bakke– Clandestine meeting discussed how to move forward on existing case with a lab clean up and how to access the costs associated. Lentz – Economic Development Authority (EDA) meeting discussing options for broadband loan. Bakke provided an update regarding the movement for the Veterans Home and the Alert, Lockdown, Inform, Counter, and Evacuate (ALICE) training provided in the Courthouse – would like to see additional training.
On motion by Lentz and seconded by Bakke, the Chair adjourned the meeting at 10:36 a.m.
It was noted that the Fillmore-Houston Joint Board of Health meeting will be at 1:00 p.m. at the Mabel Community Center.