The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 14th day of February, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Marc Prestby, and Gary Peterson. Also present were: Bobbie Vickerman, Coordinator/Clerk; Robert Coe, Historic Bluff Country Board Chair; Donna Rasmussen, Soil and Water Conservation District; Jennifer Ronnenberg, Water Management Coordinator, Ronald Gregg, Highway Engineer; Brent Kohn, Highway Maintenance Superintendent; Kristina Kohn, Human Resources Officer; Thomas Kaase, Sheriff; Brett Corson, County Attorney; Corinne Haugen, County Attorney Intern; Hannah Yang, Post Bulletin; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.
The Pledge of Allegiance was recited.
On motion by Lentz and seconded by Bakke, the Board unanimously approved the amended agenda.
On motion by Bakke and seconded by Peterson, the Board unanimously approved the following Consent Agenda:
1. February 7, 2017 County Board minutes, as presented.
2. Family and Medical Leave for employee #1178 for up to twelve (12) weeks, effective February 17, 2017 in accordance with County Policies.
3. Family and Medical Leave for employee #1551 for up to twelve (12) weeks, effective February 6, 2017 in accordance with County Policies.
4. Successful completion of probation for Jay Meyer, Highway Maintenance Specialist, effective 2/12/2017 as recommended by the County Engineer.
On motion by Prestby and seconded by Bakke, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditor's warrants were reviewed.
Thomas Kaase, Sheriff, was present.
Sheriff Kaase presented a bodycam/phone unit. He noted that statute outlines the process necessary to be able to use bodycams. Discussion ensued regarding how the device works, and the positive and negative aspects of the device. Sheriff Kaase noted that there are no dollars set aside in the 2017 budget for the purchase of bodycams. Consensus by the Board was to move forward with developing a draft policy for the use of the bodycams given to the County Attorney for review.
Commissioners Mitch Lentz and Marc Prestby gave the following Law Enforcement Committee report:
Two quotes were received for 2016 used vans from McKean Auto in Harmony and Kuehn Motor Company in Spring Valley, both Grand Caravan. The Sheriff states that he has the dollars in his budget and would like to move forward with the van that has only 5,000 miles, which is $700 more, from McKean in the amount of $20,200.
On motion by Bakke and seconded by Peterson, the Board unanimously approved to amend the agenda for possible discussion and action for a van purchase for the Sheriff's Office.
On motion by Prestby and seconded by Peterson, the Board unanimously approved to purchase a 2016 Dodge Grand Caravan van from McKean Motors in the sum of $20,200, which was the higher quote but felt to be a better deal due to less miles as recommended by the Sheriff.
The Citizen's Input portion of the meeting was opened and closed at 9:33 a.m. as no one was present to
Donna Rasmussen, Soil and Water Conservation District Administrator, and Jennifer Ronnenberg, Water Management Coordinator, were present.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the Wetland Conservation Act (WCA) – NRBG 2015 Financial Report.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the Local Water Management – NRGB 2016 Financial Report.
On motion by Peterson and seconded by Prestby, the Board unanimously approved the Local Water Management – NRGB 2015 Financial Report.
Robert Coe, Historic Bluff Country Board Chair, was present.
Robert Coe gave a summary of the work that Historic Bluff Country has been doing in Fillmore County and asked the Board to consider his funding request of $4,955.00. Commissioner Prestby asked a question regarding the varying dollar amounts, noting that the request received in August asked for $3,747.50 and the request before them today is seeking $4,955.00. Discussion ensued regarding how the non-profit operates noting that they use mainly their website for information and that all operations are processed by volunteers besides the webmaster who also is the bookkeeper. It was noted that the Board had given an appropriation to Historic Bluff Country in the past for less than half of the request and did not provide one in 2016 due to lack of information and structure.
Commissioner Bakke noted that the Board would like to take it under advisement prior to appropriating any dollars. It was noted that the official request is $3,737.50. Commissioner Peterson asked for a copy of the operating budget and Robert Coe stated he would email a budget to the County Coordinator.
The Chair recessed the meeting at 9:50 a.m. and resumed back in session at 9:58 a.m.
Ron Gregg, Highway Engineer, was present.
On motion by Bakke and seconded by Peterson, the following resolution was unanimously adopted:
RESOLUTION 2017-006: Reduce the construction contract retainage on SAP 23-601-027, SAP 23-601-028, SAP 23-601-031, the CSAH 1 project in Spring Valley and Sumner Townships, to 2.5% completed by Griffin Construction Company
On motion by Prestby and seconded by Bakke, the Board unanimously approved the purchase of a plow truck and equipment from Nuss Truck and Equipment in the sum of $95,988 which includes the trade-in value of $22,000 as recommended by the County Engineer.
Attorney Corson was present and introduced his intern Corrine Haugen.
Kristina Kohn, Human Resources Officer, was present.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the Cell Phone Stipend policy as amended, noting that the new forms will be due to the Coordinator's Office on March 8th and will be brought before the entire Board for discussion and possible approval/denial on March 14th.
A review of the calendar was done and the following committee reports and announcements were given: Peterson – Capitol with Veterans Committee; Prestby: Law Enforcement – body cams, van, contracts with different cities and discussed the jail report; Bakke: Task Force Committee – Attorney Corson assisted with the meeting summary - Third District policy for ignition interlock systems and how they work for repeated DUI offenders, options to incarceration and preventive program that is being presented at local schools. Commissioner Bakke provided a handout –#182D Water Quality – Ironwood Landfill: Past, Present and Future; Veterans Home – Cathy Enerson, CEDA Representative for Spring Valley and Preston and Jason Marquardt, Veteran Services Officer, testified at the Veterans Affairs Committee now moved to State Operations Committee. All needs to be approved to move towards federal application. There is a long time frame for the process to be approved for both the funding for the building and then the operation of it. Lentz : Capitol with Veterans Committee, Joint Powers Workforce Development; SMART; DAC; Community Services; Dahl: Community Services, Joint Public Health and Social Services front desk, CornerHouse is ready to go, SEMCAC – bus garage and financials; Personnel; Lentz and Dahl: for Solid Waste Structure.
On motion by Prestby and seconded by Lentz, the Chair adjourned the meeting at 10:47 a.m.
The Employee Recognition and the Safety Award Ceremony was held at 11:00 a.m. with the following Commissioners present: Randy Dahl, Duane Bakke, Mitch Lentz , Gary Peterson and Marc Prestby. Also present were Bobbie Vickerman, Coordinator/Clerk; Terry Schultz, Building Maintenance Supervisor; Thomas Kaase, Sheriff; Ken Highum, Maintenance Specialist III; Thomas Mosher, Deputy Sheriff; Brent Kohn, Maintenance Superintendent; Ronald Gregg, Highway Engineer; Karen Reisner, Fillmore County Journal; Gretchen Mensink-Lovejoy, Republican-Leader; Hannah Yang, Post Bulletin; Kristina Kohn, Human Resources Officer; Blaine Tufte, Custodian; Randy Brevig, Transfer Station Attendant; LaVerne Paulson, Recycling Education Coordinator; Jason Marquardt, Veteran Services Officer; Daniel Dornink, Deputy Sheriff; Corey Merkel, Jailer; Deborah Jeffers, Paralegal; Marla Stanton, Assistant County Attorney; Emily Root, Public Health Nurse; Vicky Topness, Office Support Specialist; Jessica Erickson, Director of Nursing; Paula Melver, Registered Nurse; Natalie Pappas, Home Health Aide; Gail Harshman; and Jeffrey Cooper, Systems Administrator.
Employee recognition ended at 11:17 a.m.