The Board of County Commissioners of Fillmore County, Minnesota met in special session this 7th day of February, 2017 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Marc Prestby and Gary Peterson. Also present were: Bobbie Vickerman, Coordinator/Clerk; Kenneth Rislov, Shop Foreman – Highway Department; Ronald Gregg, Highway Engineer; Kristina Kohn, Human Resources Officer; Marla Stanton, Assistant County Attorney; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.
The Pledge of Allegiance was recited.
On motion by Prestby and seconded by Lentz, the Board unanimously approved the amended agenda.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the following Consent Agenda:
1. January 24, 2017 County Board minutes, as presented.
2. Family and Medical Leave for employee #1411 for up to twelve (12) weeks, effective January 4, 2017 in accordance with County Policies.
3. Approve Sarah Mensink, Account Technician – Auditor/Treasurer Office, as replacement member on Benefits Committee.
On motion by Bakke and seconded Prestby, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditor's warrants were reviewed.
Ronald Gregg, Highway Engineer, was present.
The Board reviewed the tandem truck and plow quotes. Commissioner Dahl questioned what the trade-in or sale price of the old equipment is. The Board asked for Engineer Gregg to provide a trade-in price at the next meeting, along with two quotes.
The Citizen's Input portion of the meeting was opened and closed at 9:33 a.m. as no one was present to speak.
Ronald Gregg, Highway Engineer, continued.
On motion by Prestby and seconded by Bakke, the Board unanimously approved the purchase of the following three replacement vehicles from the State contract for the Engineering Department: 2017 Chevrolet Equinox, 4 door LT, from Ranger Chevrolet in the sum of $22,585.80; 2017 Ford F-150, 4x4, from Midway Ford in the sum of $28,472.76; and a 2017 Ford F-250, 4x4, from Midway Ford in the sum of $33,164.00 as recommended by the Highway Engineer.
There was a question regarding the additional salt purchased that was reported in a local news article. Engineer Ron Gregg noted that the 2017 budget for salt has not been used and generally they buy the yearly amount in March or April and contract for a base amount each year.
Kristina Kohn, Human Resources Officer, was present.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the early retirement request from Cindy Johnson, Accounting Technician, effective March 23, 2017 and thanked her for her eighteen years of service to Fillmore County.
On motion by Bakke and seconded by Prestby, the Board unanimously approved the hire of Adam Hanson as replacement Highway Maintenance Specialist I at Local #49 union scale, effective no later than February 24, 2017 as recommended by the Hiring Committee.
Marla Stanton, Assistant County Attorney, was present.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the internship request of Corinne Haugen for the County Attorney's Office.
On motion by Prestby and seconded by Peterson, the Board unanimously approved the corrected 2017 Fiber Optic Cable Location between Fillmore County Courthouse and Fillmore County Office Building Contract with Brad Johnson which increases the actual onsite locations from $50 to $75 as recommended by the Coordinator.
On motion by Bakke and seconded by Lentz, the Board unanimously approved to set the date for the Board of Equalization meeting on June 13, 2017 at 6:30 p.m. and the time for the regular Board meeting that day will be held at approximately 3:00 p.m.
A review of the calendar was done and the following committee reports and announcements were given: Prestby/Lentz: Technology – electronic data management presentation, balances, payroll software, budget review, trainings; Bakke: Veterans Cemetery – met with director and they are not allowing hunting; Buffer letter that came in, Legislative regarding local government employment laws that Senator Miller is an author of, asked when the Board will be having a presentation from the Economic Development Authority (EDA) regarding the AcenTek match and process for Broadband Grant; Veterans Home-would like to use the County van to go up to the Capitol to testify for the County Veterans Home, Jason Marquardt would be the spokesman on behalf of the County, it was noted that Commissioners will be attending as well. Discussed the Association of MN Counties (AMC) Legislative Conference. Duane, Bobbie and Carrie will be attending the entire conference. Ronald Gregg will be attending the Policy Committee meeting on Thursday, and Mitch will attend on Thursday only. Lentz: mentioned the recycling area by the Highway Shop being cleaned up and asked for protocol to be put in place for staff in that area. Dahl did not have anything to report.
On motion by Bakke and seconded by Lentz, the Chair adjourned the meeting at 10:26 a.m.