The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 13th day of December, 2016 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Marc Prestby, Randy Dahl, Duane Bakke, Mitch Lentz, and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; Ronald Gregg, Highway Engineer; Brett Corson, County Attorney; Cristal Adkins, Zoning Administrator; Kristina Kohn, Human Resources Officer; Jessica Erickson, Director of Nursing, Community Services; Neva Beier, Social Services Manager, Community Services; Bonita Underbakke; Representative Greg Davids; Senator Jeremy Miller; Ryan Erdman, Public Safety Policy Analyst, Association of Minnesota Counties; Brian McDaniel, Lobbyist, Association of Minnesota Counties; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.
The Pledge of Allegiance was recited.
On motion by Root and seconded by Lentz, the Board unanimously approved the agenda.
On motion by Bakke and seconded by Dahl, the Board unanimously approved the following Consent Agenda:
1. November 22, 2016 County Board minutes, as presented.
2. Fireworks permit application for Schrage Displays, LLC, Spring Valley, MN for December 23rd, 24th, and 25th, 2016.
On motion by Root and seconded by Bakke, the Board unanimously approved payment of the following Commissioners' warrants:
The Auditor's warrants were reviewed.
Brett Corson, County Attorney, and Cristal Adkins, Zoning Administrator, were present and gave an update regarding a few court cases regarding installation of Sewer Treatment Systems. It was noted that the MN Pollution Control Agency (MPCA) has fined twenty-five dwellings that have not put in a sewer treatment system $1,000 (two months at $500/month); of those, eight did put in systems and are compliant. It was noted that the Attorney's office will contact MPCA as to what the next steps will be for the cases that did not install a system. Corson noted that they will continue to work on the cases to ensure compliance to the ordinances.
Brett Corson, County Attorney, noted that he has been working with Deputy Betts regarding a donation of ballistic shields from the Daughters of the American Revolution.
On motion by Dahl and seconded by Lentz, the Board unanimously approved the donation of several ballistic shields from the Daughters of the American Revolution, noting that the organization would not be held liable for the shields. Approval was given for Attorney Corson to send a letter to Daughters of the American Revolution.
On motion by Dahl and seconded by Lentz, the following resolution was unanimously adopted:
RESOLUTION 2016-064: Sponsorship of a Safe Routes to School grant application by the City of Rushford
On motion by Bakke and seconded by Root, the following resolution was unanimously adopted:
RESOLUTION 2016-065: Final payment of $1,786.75 to A & H Company for Chevron Sign Project SP 023-070-002
On motion by Bakke and seconded Dahl, the following resolution was unanimously adopted:
RESOLUTION 2016-066: Final payment of $24,270.41 to Rochester Sand & Gravel for CSAH 15 Mill & Fill Project SAP 023-615-016, Carimona Township
On motion by Root and seconded by Dahl, the following resolution was unanimously adopted:
RESOLUTION 2016-067: Final payment of $19,754.72 to Minnowa Construction for SumnerTownship Bridge replacement project SAP 023-599-171, SumnerTownship
The Citizens Input portion of the meeting was opened and closed at 3:30 p.m. as no one was present to speak.
On motion by Bakke and seconded by Dahl, the Board unanimously approved the Service Contract with Southeast MN Water Resources Board to provide office space and computer, photocopying/printing, telephone and postage services for the Southern Community Sewage Treatment Facilitator for January 1, 2017 through December 31, 2018.
The Economic Development contract with Community and Economic Development Associates (CEDA) was discussed. Vickerman noted it is a 2% increase for all contracts, with Fillmore County's contract at $38,158. Bakke would like to see a collaborative effort between the County and the cities of Fillmore County rather than each city and county contracting separately. Vickerman was asked to contact CEDA again about whether this is possible for 2018.
On motion by Lentz and seconded by Dahl, the Board unanimously approved the 2017 CEDA contract.
On motion by Dahl and seconded by Bakke, the Board unanimously approved the Eide Bailly audit engagement letter.
Gregory Davids, State Representative, and Jeremy Miller, State Senator, were present.
Discussion was held on the Legislative priorities for Fillmore County. All of the priorities were reviewed.
The meeting was recessed at 4:54 p.m. and resumed back in session at 5:00 p.m.
Kristina Kohn, Human Resources Officer, was present.
On motion by Bakke and seconded by Dahl, the Board unanimously approved the hire of Fred Horihan, as a temporary Property Appraiser at the rate of $20.00/hour for up to thirty (30) hours per week effective immediately through February 15, 2017 and then revisit, if necessary, to assist with new construction assessments as recommended by the Personnel Committee.
On motion by Dahl and seconded by Root, the Board unanimously accepted the resignation from Evan Krahn, Highway Maintenance Specialist, effective December 11, 2016.
On motion by Bakke and seconded by Root, the Board unanimously approved to advertise in house and publicly for a replacement Highway Maintenance Specialist. Applications will be received in the Coordinator's Office until 4:30 p.m. on Friday, January 6, 2017.
The Board discussed cell phone stipends in detail but asked the agenda item to be brought back to the next Board meeting. The Board, by consensus, asked to have the Merit Pay Plan, and the first reading of the Paid Time Off (PTO) and Severance Pay Policies brought back to the Board at the next meeting.
Chair Prestby adjourned the meeting at 5:34 p.m. pursuant to reconvening for the proposed 2017 Fillmore County budget and levy public hearing.
The Chair called the 2017 Fillmore County Budget and Levy Public Hearing to order at 6:30 p.m.
The following members were present: Commissioners Marc Prestby, Randy Dahl, Harry Root, Duane Bakke and Mitch Lenz. Also present were: Bobbie Vickerman, Coordinator/Clerk; Jessica Erickson, Community Services - Director of Nursing; Ronald Gregg, County Engineer; Neva Beier, Community Services - Social Services Manager; David Kiehne, Recorder; Cindy Blagsvedt, Assessor; Brian Hoff, Appraiser; Ron Vikre, Appraiser; Dwayne Ostrem, Arendahl Township; Randy Willenberg, City of Whalan; Steve Olson; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.
Coordinator Vickerman reviewed the following with a power point presentation:
•Review of 2016 Operations
•Performance Measures Report Results Summary
•Planned 2017 Operations
•2017 Preliminary Expenditures and Trends
•2017 Preliminary Revenues and Trends
•2017 Proposed Budget & Levy
Chair Prestby asked for any comments or questions.
Dwayne Ostrem asked questions regarding the future and how the Board intends to mitigate increasing taxes.
On motion by Root and seconded by Lentz, Chair Prestby adjourned the hearing at 7:01 p.m.