The Board of County Commissioners of Fillmore County, Minnesota met in special session this 22nd day of November, 2016 at 9:00 a.m. in the Commissioners' Board Room, Fillmore County Courthouse, in the City of Preston.
The following members were present: Commissioners Marc Prestby, Randy Dahl, Duane Bakke, Mitch Lentz, and Harry Root. Also present were: Bobbie Vickerman, Coordinator/Clerk; Anthony Webber, Chief Deputy; Shelly Caldwell and Bill Cutshall, Marco, Inc.; Ronald Gregg, Highway Engineer; Neva Beier, Social Services Manager – Community Services; David Kiehne, Recorder; Kristina Kohn, Human Resources Officer; Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-Leader.
The Pledge of Allegiance was recited.
On motion by Root and seconded by Dahl, the Board unanimously approved the agenda.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the following Consent Agenda:
1. November 8, 2016 County Board minutes, as presented.
2. Payment of Stantec invoice # 1118079 in the amount of $758.30 for professional services for the Greenleafton Community Sanitary project for September 17, 2016 through October 21, 2016.
3. Family and Medical Leave for employee #1445 effective November 8, 2016 for up to twelve (12) weeks in accordance with County policies.
On motion by Dahl and seconded by Root, the Board unanimously approved payment of the following Commissioners' warrants:
Auditor's warrants were reviewed and accepted.
Shelly Caldwell and Bill Cutshall, Marco, Inc. were present.
Ms. Caldwell presented information regarding the Managed IT Services that Marco, Inc. can provide the County.
Ronald Gregg, Highway Engineer, was present.
On motion by Bakke and seconded by Root, the following resolution was unanimously adopted:
RESOLUTION 2016-061: Extension of the municipal construction fund balance beyond the three year limit to be used for road construction work on CSAH 1 and CSAH 3 within the city limits of Ostrander
On motion by Bakke and seconded by Dahl, the following resolution was unanimously adopted:
RESOLUTION 2016-062: Variance for the design speed of the roadway in the replacement of Bridge No. L4778 (Old Barn Bridge) in Carrolton Township
The following committee report was given: Highway Committee – County Road 1 is 99% complete and open to traffic; Chevron project complete; CSAH 23 replacement bridge is still being worked on; chip sealing is done; CSAH 15 mill and fill is done; and Pilot Mound Township is 90% complete. Most projects are completed for the year; some finalization needs to be done.
The Citizens Input portion of the meeting was opened and closed at 9:36 a.m. as no one was present to speak.
Neva Beier, Social Services Manager, Community Services – Social Services Division, was present.
On motion by Dahl and seconded by Root, the Board unanimously approved the 2017 Purchase of Service Agreement with Workforce Development, Inc. for Minnesota Family Investment Program (MFIP) and Diversionary Work Program (DWP) at the same allocation as 2016 in an amount not to exceed $117,786.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the State of Minnesota Department of Human Services County Grant Contract in the sum of $103,572 to replace the Crest dollars.
On motion by Lentz and seconded by Bakke, the Board unanimously approved the Marco Managed IT Agreement upon attorney review and approval.
Bobbie Vickerman, Coordinator, was present.
On motion by Root and seconded by Dahl, the Board unanimously approved Commissioners Duane Bakke, Randy Dahl and Mitch Lentz; Coordinator Bobbie Vickerman; Interim Auditor/Treasurer Carrie Huffman, Veteran Services Officer Jason Marquardt, Sheriff Thomas Kaase and Highway Engineer Ronald Gregg as Association of Minnesota Counties (AMC) voting delegates for the annual meeting.
On motion by Dahl and seconded by Bakke, the Board unanimously approved to move forward on the request for proposals for copy machine services.
On motion by Bakke and seconded by Lentz, the Board unanimously approved up to $5,000 for CornerHouse room technology.
The Board reviewed the budget changes for the final levy.
David Kiehne, Recorder, was present.
On motion by Dahl and seconded by Lentz, the Board unanimously approved the appointment of William J. Ryan, Attorney at Law, as the Examiner of Titles for Fillmore County.
On motion by Dahl and seconded by Root, the following resolution was unanimously adopted:
RESOLUTION 2016-063: Appointment of Brett A. Corson as legal advisor to the Fillmore County Registrar
Kristina Kohn, Human Resources Officer, was present.
On motion by Dahl and seconded by Lentz, the Board unanimously approved the hire of Rebecca Berg, as replacement Accounting Technician/Case Aide in Community Services - Public Health Division at Grade 5/Step 1 effective Tuesday, January 3, 2017 as recommended by the Hiring Committee.
On motion by Bakke and seconded by Lentz, the Board unanimously approved the hire of Nicholas Meldahl as a Transfer Station Attendant at Grade 4, Step 1 effective Friday, December 2, 2016 as recommended by the Hiring Committee.
On motion by Dahl and seconded by Root, the Board unanimously approved to advertise in-house and publicly for a replacement 1.0 FTE custodian. Applications will be received in the Coordinator's office until 4:30 on Friday, December 16, 2016.
An update was given by Human Resources Officer Kohn on the insurance open enrollment with the new benefit options.
Commissioner Bakke noted that the motions that were made to move Jessica Erickson, Director of Nursing to a part-time position needed to be corrected to be sure the proper legal process was taken to make the changes that the Board had made in prior meetings. Bakke stated that he has confidence in Jessica Erickson, but does feel that a department head should be full-time, however he noted that he will support the part-time position as a part of the Board's original decision.
On motion by Bakke and seconded by Dahl, the Board unanimously approved to rescind the following motion from the October 25, 2016 Board minutes: On motion by Dahl and seconded by Lentz, the Board unanimously accepted the resignation from Jessica Erickson, Director of Nursing effective November 14, 2016 and thanked her for her service to Fillmore County. She will be placed on the Nurse Roster list.
On motion by Bakke and seconded by Root, the Board unanimously approved to rescind the following motion from the November 8, 2016 Board minutes: A motion was made by Lentz and seconded by Dahl to move the current Director of Nursing from a 1.0 FTE position to a .5 FTE on a temporary year trial.
On motion by Bakke and seconded by Root, the Board unanimously approved the request to change the 1.0 FTE status for Jessica Erickson, Director of Nursing from 1.0 to 0.5 FTE on a temporary year trial.
On motion by Bakke and seconded by Dahl, the Board unanimously approved Option #2 from Human Resources Officer Kristina Kohn suggestion which moves Coordinator Vickerman from Grade 18/Step 5 to Grade 17/Step 6, effective December 2nd, 2016 with an annual review prior to November 15th, 2017. The Commissioners gave the directive for Coordinator Vickerman to continue in the department head advisory role for Community Services and the Auditor/Treasurer's Department.
A review of the calendar was done and the following committee reports and announcements were given: Bakke – Local Government Water Round Table – One Watershed/One Plan funding mechanism and the future of the One Watershed/One plan was discussed; Extension – employee reviews; Historical Society; Soil and Water Conservation District (SWCD) – new board members - Bob Pickett and Kathy Tesmer, December 15th – 2:00 p.m. to 4:00 p.m. open house for Pam Mensink and Leonard Leutink who will be going off the Board; Clean Water Council – along with SWCD staff, Bakke presented the One Watershed/One Plan to the council; Bakke noted the operating dollars and potential to move forward - the fiscal dollars from the State will be recommended during the legislative session; Lentz – Technology/Land Records/ GIS – motions were approved at the Board, also update on Squad Technology; Southeast MN Association of Regional Trails (SMART) – trail update; Southeast MN Emergency – seat belt funding is down and Law Enforcement; Root – Safety Committee – Active shooter training, goals for 2017, monthly CPR/AED training provided for employees; Fillmore County Corrections – presentation from Kari Berg on a seminar regarding managing domestic violence; SE MN Water Resources Board – Linda Dahl – was approved as an Olmsted County employee and had a speaker from Minnesota Pollution Control Agency – monitoring bacteria in water sources and water temperature; Dahl – SEMCAC – grants and application, Mark Schultz was not re-elected and he was a vital part of the committee; Prestby – Technology and Highway; and Vickerman reminded the Board of the Joint Board of Health meeting.
The Board, by consensus, approved Coordinator Vickerman and Interim Auditor/Treasurer Huffman to attend the State Auditor training. On motion by Dahl and seconded by Lentz, the Chair adjourned the meeting at 11:01 a.m.